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There will come a time in your job search when you receive a job offer that you have to reject. Some common reasons to decline job offers are salary expectations, company culture problems, commute issues, and career development concerns.
There are a few different situations in which you may need to write a job offer rejection email or make a job offer rejection phone call - when you already accepted another job offer, when you are not interested in the position, or when the position is not a good fit for you.
Job offer rejection is an important part of the job search process for both the job seeker and the employer because it allows for each side to move on and find the best possible match.
This is why it is always important to be professional and clear when you are rejecting a job offer. As a job seeker, you don't want the company that has offered you the job to think that you didn't take their offer seriously.
In this article, we will provide tips on how to reject a job offer professionally in any situation and give you the confidence boost you need to get started!
Before you turn down a job offer, here are a few things you might want to consider:
Make sure that you are familiar with the job title and the responsibilities involved.
You don't want to turn down a job offer only to find out later that the job is actually something you’d enjoy doing.
It is important to be realistic about your salary expectations and to factor in things such as the cost of living and how much you want to save when you evaluate whether you should reject or accept the job offer.
The benefits package, along with the salary, make up your total compensation.
It is important to look at more than just the salary when considering turning down a job offer.
The working schedule is also important to take into consideration because it has a huge impact on your work-life balance and, possibly, physical and mental health.
Make sure you have enough time to give your two weeks’ (or one month's) notice at your current job. If the new job starts sooner than your current notice period, you will need to weigh out the pros and cons of declining the offer.
Consider how close or far the job is from your house and whether you are comfortable with the commute. Commuting can be an issue because it can take a lot of time out of your day and it can be stressful.
These may influence how happy you are at work and how long you stay with the company.
A good job takes you one step closer to your career development goals.
These are all crucial questions to consider before deciding on whether to decline a job offer.
If you have any personal issues that need to be sorted out, it is best to do that before accepting a job offer.
There are different ways of rejecting a job offer politely—you can do it over the phone or through email. There is no best option, but depending on the rapport you have built with the company throughout the interview process, you may want to opt for the appropriate choice.
The key to turning down a job offer over the phone is to be polite, respectful and professional. Since you won't be able to see each other's faces and expressions, our tip is to put extra effort into the tone of your voice.
Make sure you sound polite, firm, thankful and professional by practicing with a friend or just practicing in general.
✅ Pro: It's a more personal way to reject a job offer and you can build a rapport with the recruiter or hiring manager.
❌ Con: There is a higher chance of the conversation going awry if you're not careful with your words.
Declining a job offer through emails can be less personal, so the key is to make it sound personalized. The hiring manager will most likely be busy, so make sure your email is short, precise and professional.
Luckily, turning down a job offer politely via email is the most common way, and there are plenty of email templates you can find. We will also provide useful job offer rejection email samples later in the article.
✅ Pro: You have time to carefully construct your reply and you can avoid any awkwardness that may occur if you speak to the recruiter over the phone.
❌ Con: There is a higher chance that the recruiter may not see your email if it's in their spam folder or they're too busy to read all the emails they receive.
Not sure how to reject a job offer politely over the phone? Here is a sample phone script that you can follow, but make sure to personalize it as much as possible to reflect your appreciation and professionalism.
Hi [name], this is [your name] calling to let you know that I have decided to decline the job offer. Thank you so much for offering me the [position] at [company name]. I love your company's culture and the people I met during the interview process, but I just don't think the job is a good fit for me right now. I wish you all the best in your search for the perfect candidate for [position].
Now let's move on to job offer rejection email samples. Just like how you would personalize a phone conversation, make sure to personalize your email as much as possible to show your appreciation.
I would like to express my gratitude to you for considering me for the [position] in your company. [Company name] has always been a dream company of mine and I appreciate the opportunity to have interviewed with you. Unfortunately, I am writing to inform you that I am unable to take the job offer due to personal reasons at this time.
I enjoyed getting to know more about the role. [Job title] is a position that I am very interested in and I hope we can stay in touch. I will be keeping a close eye on the job postings on your website and if anything changes, I will let you know.
Thank you for your decision to hire me as a [job title] at [company name]. After careful consideration, unfortunately, I'll have to withdraw my acceptance of your employment offer because I feel like it isn't the right fit for my career goals at the moment.
I would like to assure you that this was not an easy decision for me to make and I genuinely appreciate the offer. Again, I appreciate your time and effort in considering me for the job and wish you all the best in finding the right candidate.
I would like to take the time to express my gratitude to you for offering me the job as a [job title] at [company name]. After giving it some serious thought, I have come to the conclusion that the compensation and benefits offered are not in line with my current financial situation. Therefore, I will have to respectfully decline the job offer.
Thank you for your decision to hire me as a [position] at your company. During the interview process, I was impressed with the [company name] team and the culture. However, after careful consideration, I have to decline the job offer because the commute is too long. Accepting this opportunity will make it hard for me to make enough time for my family and other commitments.
I truly appreciate the offer and wish [company name] all the best in their search for the perfect candidate.
Thank you very much for offering me the role of [position] at [company]. However, I have to inform you that I am not able to take the job due to family reasons. My [family reason] is my top priority, so the working schedule discussed during the interview isn't ideal for me right now.
I would like to thank you for your understanding and I wish [company] all the best in finding a qualified candidate.
Thank you for giving me the opportunity to be working with [company] as a [job title]. Despite the difficult decision, I have accepted a job with another firm. I would like to express my gratitude to you for the offer and apologize for any inconvenience this may have caused.
The position is a great opportunity and I truly enjoyed meeting with you and your team. I would like to thank you again for understanding and I'm sending my best wishes for the continued success of [company].
Thank you for your offer to intern with [company]. I am very grateful for the opportunity, but I have decided to pursue other opportunities that better fit my summer plans.
[company] is a great organization and I genuinely enjoyed our conversations. I will be keeping an eye out for future openings at [company] and hope we can work together in the future!
Thank you for your time and consideration and I wish [company] all the best in their search for a qualified intern.
Thank you so much for offering me the job as [position]. I am truly honored, which is why I am writing with great remorse to say that I have to decline the position. This may come as a shock to you and I don't want to hurt your feelings, but after careful consideration, I believe this isn't a good fit for me.
Thank you for understanding. This wasn't an easy decision to make and I hope that you find a suitable candidate soon! I really appreciate your consideration and let's grab a coffee when things are settled down?
Thank you for considering me for [position] at the [department], but I am writing to inform you that I have decided to decline the internal job offer. I have enjoyed working with [company] as [current position] for the past [number of years] and feel like there is still much to learn in my current role. I am confident that I will continue to grow and develop in my current position.
Thank you for your time and consideration, and I hope [department] finds the perfect candidate for the position.
I am sorry to inform you that I am no longer interested in the position of [job title] at [company name]. After careful consideration, I have decided to accept an offer from another company.
Please accept my sincere apology for any inconvenience this may have caused. I understand how this may impact [company's] hiring plans and I am truly sorry.
I would like to thank you for your time and effort in interviewing me, and I wish you all the best in your future endeavors.
We hope by now you have a clear understanding of how to reject job offers over the phone and with email. Finally, we would like to offer some tips on how to turn down a job offer without burning bridges.
Not wanting to upset people, you might not want to sound too blunt when turning down a job offer. But that’s only going to cause inconveniences for others, so be sure to always be honest and clear to avoid confusion.
Giving away too much specific information may leave room for misinterpretation and could damage the relationship you have with the potential employer. Keep the information generic and just enough to get your point across.
Recruiters and hiring managers are busy, so always keep it to the point. This saves time and ensures clarity for both you and the potential employer.
The key to politely turning down job offers is to always be respectful and appreciative of the opportunity given to you. This will leave a good impression and could result in future opportunities.
Lastly, offer to stay in touch. This will keep the door open for future opportunities and maintain a positive relationship with the recruiter or hiring manager.
We hope you've found some of these tips helpful as to how to decline a job offer. Whichever way you choose to reject a job offer, always remember to maintain professionalism and courtesy.
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--- Originally written by Candy Ho ---